Get your small business set for the new year

We strive to be the complete Small Business solution for all of your accounting needs, which is why we offer our payroll services at very competitive prices.  Our payroll services are customizable and are offered at a flat monthly rate so there are never any surprises with your small business's finances.  Use your preferred method of communication including call, fax, email or uploading time sheets.  Easily access your balanced books, access tip reporting, vendor payments and convenient W2 and 1099 production.

• Save time
• Better manage cash flow
• Employees can access services, like pay stub retrieval

Easily, securely, and conveniently take care of payroll issues! 

With flexible payroll options, you can choose a schedule that works for you. Weekly, bi-weekly, semi-monthly options for employees and contractors including direct deposit or checks.  Along with other payroll benefits.

• 401K
• Health Insurance
• Garnishments
• Tax Services
• General Ledger
• Workers Compensation Compliance

Employers have online access to a variety of reports and activities.  Employees have online access to their individual paystubs and W-2’s.  Everyone can pick up the phone and get a prompt and professional response to any payroll related question that arises.  Here are many of the commonly used features that we offer: 

• We can receive and distribute information via an online portal, e-mail, phone, fax, or in person at our office
• Pay employees with paper checks or direct deposit
• Automated filing of all quarterly and annual reports
• Automated payment via bank draft for tax remittance
• Both you and your employees have access to custom online dashboards
• We handle all types of employee deductions including pre/after tax health insurance, employee advance repayments, garnishments
• Tip reporting
• Compliance with tip-to-minimum

We love working with you! 

As always, we believe that our customer service is what gives us the edge over our competition.  If you have an issue with payroll, you don’t have to call an 800 number! Email, call us, or come to our office - we’re local! How many other payroll companies get to say that?


Basic Fees and Pricing

Basic Fees and Pricing: 

    $150   -    Setup Fee 

    $125   -    Monthly Payroll 

    $155   -    Semi-Monthly/Bi-Weekly Payroll 

    $195   -    Weekly Payroll 

    $3       -    Per employee, per month fee for total monthly employees over 10 

    $50     -    Annual W-2 base fee 

    $7       -    W-2 fee per employee

New Year, New Payroll Company!

Kick off the new year with a great payroll company! At Accounting Works, we offer competitive pricing and specialize in local customer service. Visit rvapayroll.com to find out how we can improve your payroll services.

9 Avoidable Payroll Mistakes

Engaging employees allows your company to function and grow. But doing so puts employer responsibilities on your shoulders. Running afoul of these responsibilities can trigger penalties, and failing to take advantage of opportunities can cost you taxes, both of which can hurt your bottom line. Here are 10 payroll mistakes to avoid.

Payroll Mistakes to Avoid
Small Business Trends |  Nov 2, 2017  |  By Barbara Weltman

Giving Comp Time
When your non-exempt employees (generally hourly workers) work more than 40 hours in a workweek, you owe them time and a half. You can’t sidestep this obligation by giving them comp time (allowing them to take off the overtime hours worked). Doing so violates the federal Fair Labor Standards Act (FLSA).

Classifying Workers Improperly
If workers are your employees, you owe payroll taxes on their wages and taxable benefits. You can’t avoid these taxes by labeling workers as independent contractors if they truly are employees. Doing so can result in serious tax penalties as well as penalties from other federal and state agencies.  Check IRS guidance on worker classification.

Delaying Last Paycheck
When you terminate a worker or he or she quits, you owe a final payment. While federal law doesn’t require that you pay the worker immediately, state law may. Review the rules in your state. Violating these rules can result in penalties or even legal action.

Reimbursing Travel and Entertainment Under a Non-accountable Plan
If you reimburse employees for the cost of traveling or entertaining on company business, you may be incurring needless employment taxes if you don’t arrange the reimbursement properly. If they simply ask for reimbursement and you pay it, the reimbursement is taxable to them and subject to payroll taxes. If, however, you adopt an “accountable plan,” the reimbursement isn’t taxable to them and you don’t owe payroll taxes; you deduct the T&E expenses. To be an accountable plan, you need to follow IRS guidelines.

Paying Creditors Before the Government
If you’re experiencing a cash crunch, be sure to put the IRS at the top of your list. If you choose to pay the landlord or other creditors instead of first paying payroll taxes, you can become personally liable for all of these outstanding taxes, even if your business is incorporated or a limited liability company. Make payroll taxes a priority so you don’t trigger a trust fund recovery penalty.

Ignoring Unemployment Claims
When a worker leaves the company, he or she may apply for unemployment compensation. If the departure is voluntary, or the worker was terminated for serious misconduct (e.g., sexual harassment of a co-worker, being intoxicated on the job, stealing from the company), he or she isn’t entitled to unemployment compensation. If you fail to challenge erroneous claims, you may needlessly be paying higher state unemployment tax. Check with your state about how to challenge a worker’s erroneous claim for benefits.

Being a Bad Record Keeper
The law requires you to maintain payroll records and make them available to the IRS under certain circumstances. Usually, you must keep records for at least four years. These records include time sheets or other records of hours worked, expense accounts, copies of W-2s and I-9s, accident reports, and any other relevant payroll information.

Failing to Have New Employees Complete Form 8850
You can tell by looking at a new employee whether he or she is from a targeted group that would entitle you to claim the work opportunity credit. Have each new worker complete Form 8850, an IRS form. It is used to pre-screen workers for purposes of the credit. The form must be submitted to your state employment security agency (SESA) no later than the 28th calendar day after the date the member of a targeted group begins working for you. If you don’t, you can’t take the work opportunity credit even if you’d otherwise be entitled to it.

Missing Employment Posters
You are required to display posters for certain federal and state employment laws. If you fail to do so, you can be penalized. The amount depends on the type of poster that’s required to be displayed. Find the federal posters you need from the DOL’s Poster Advisor. Your state labor department can tell you which state law posters to use. Don’t pay an outside company for them. Download required posters from government websites.

Tax Planning Options for Year-End

Here are some great options for individuals looking to maximize their year-end tax planning!

With 2018 Fast Approaching, It's Time for Some Year-End Tax Planning Tips 

By Amy Neifeld Shkedy and Rebecca Rosenberger Smolen | November 02, 2017

As we approach the end of 2017, it’s a great time to start thinking about year-end tax planning issues. Rather than wait until the end of December, getting a head start on planning can improve your chances of concluding matters by Dec. 31. Here are some options that we suggest you consider before the end of 2017 to enable you to start 2018 in the best wealth planning shape possible:

• Annual Exclusion Gifts. Each individual can make a cumulative annual gift tax exclusion gift of $14,000 per donee during 2017, without using any portion of his federal estate and gift tax exemption. This annual gift tax exclusion amount is set to increase for the first time since 2013 to $15,000 in 2018. The federal estate and gift tax exemption is also set to increase from $5.49 million per individual this year, to $5.6 million in 2018 (allowing a married couple to shield $11.2 million from federal estate and gift taxes). Annual exclusion gifts can be made outright, through 529 Plan benefits (education savings accounts), or in special qualifying trust structures. For those still considering such gifts, it may be worthwhile to plan for 2017 and 2018 at the same time (noting the $1,000 increase in the exclusion amount for 2018), keeping in mind that gifts for 2018 can be made effective as of Jan. 1.
• Accelerate Deductions. Prepay deductible expenses due in January (including state and local income tax estimated payments which may not be due until January).
• Loss Harvesting. Harvest tax deductible losses to offset taxable gains for 2017. However, be mindful of the 30 day wash sale rule of Internal Revenue Code Section 1091, which could disqualify a deduction of the capital loss if the same, or substantially identical, security is purchased within 30 days after selling at a loss.
• Required Minimum Distributions. For those who have reached their required beginning date or who hold inherited IRA accounts, be sure to take your required minimum distribution for 2017 from your traditional IRA or qualified plan account by Dec. 31. Note that taxpayers who are 70 ½ or older are able to transfer up to $100,000 from an IRA (other than an inherited IRA) directly to a qualifying charity (a charitable rollover) in partial or full satisfaction of their required minimum distribution for 2017. This IRA charitable rollover law, which had formerly been a temporary measure, was passed permanently as of Dec. 18, 2015, by its inclusion in the Protecting Americans from Tax Hikes (PATH) Act of 2015.
• Qualified Retirement Plan Establishment. Business owners who are considering funding a new retirement plan have the opportunity to establish a qualified retirement plan by the end of the year but defer the decision about the funding amount (and the actual contribution) until later during 2018 (contributions can generally be delayed until at least Sept. 15). The limitation for tax deductible contributions for 2017 is $54,000 per participant for defined contribution plans (or up to $60,000 when including the $6,000 catch-up contribution for a participant who has reached the age of 50). Next year this cap will be increased to $55,000 (or $61,000 when including the $6,000 catch-up).
• Roth IRA Conversion. Convert a traditional IRA to a Roth IRA to take advantage of lower brackets or absorb excess deductions. All or any portion of the converted amount can be recharacterized to a traditional IRA on or before Oct. 15, 2018.
• Basis Step-Up Planning. For individuals who have funded “grantor” trusts for their families, year-end is a good time to consider swapping back low basis assets (e.g., appreciated stock) for high basis assets (e.g., cash) to help make tax reporting after the swap cleaner (rather than switch tax identification numbers in the middle of a tax year). It’s better to own the lower basis assets at death because of the opportunity for a basis step-up to fair market value under Internal Revenue Code Section 1014.
• Charitable Giving. If you are in a high income year, consider “prepaying” future charitable contributions to generate current income tax deductions. This can be accomplished simply by increasing the contributions to your favorite charities, in general, or you can defer the receipt by the charitable organizations you wish to benefit (or even defer the decision as to which ones to benefit) by contributing to a donor advised fund, a private foundation, charitable lead trust or charitable remainder trust or purchasing a charitable gift annuity.  Both the charitable gift annuity and charitable remainder trust options allow you to retain an income stream for life and defer the transfer of the remaining funds to the charity until after your death.
• IRAs and HSAs. While you technically have until April 15, 2018 to fund your Individual Retirement Account and Health Savings Account for 2017, it’s always a good idea to start planning for such funding at year end. Consider helping your children (to the extent that they have earned income) to fund tax favored Roth IRAs if at all possible. The maximum contributions for IRAs for both 2017 and 2018 is $5,500 ($6,500 for those who have reached the age of 50). The maximum family contribution for an HSA in 2017 is $6,750 (or $3,400 for individuals), with an extra $1,000 available for those who have reached the age of 55. For 2018, the maximum family contribution will increase to $6,900 (or $3,450 for individuals).
• Trust Income Tax Planning. While a trustee will generally have until 65 days after the end of the tax year to shift trust taxable income to a beneficiary, it’s worthwhile to monitor the issue at year end to get a jump start on evaluating the issue. This is becoming a more consequential issue with the Medicare tax imposed at 3.8 percent and the extra 5 percent tax which is imposed on dividends and capital gains at the higher brackets (which are reached pretty quickly for a trust).
• Estate Plan Review. Although it’s not necessarily year-end sensitive, the end of the year is a great time to review your estate plan to see if changes might be in order (whether because of changes in the tax law, your wealth, your chosen fiduciaries, or objects of your bounty). If you don’t review it at year-end, you might never review it before it’s too late, since you may not have any advance notice of the actual deadline.

Rebecca Rosenberger Smolen and Amy Neifeld Shkedy are members and co-founders of Bala Law Group. They focus their practices on tax and estate planning.

To view the original blog visit Law.com

Upcoming Tax Deadlines for Small Business & Individuals

October is a big month for Small Businesses and Individuals alike!

Monday, October 16th

• C corporations: File calendar year Form 1120 if you timely requested a 6-month extension
• Individuals: File Form 1040, 1040a, or 1040EX if you timely requested a 6-month extension 

Tuesday, October 31st

• File Form 720 for the third quarter.
• File Form 230  and pay tax on wagers accepting during September
• File Form 2290 and pay the tax for vehicles first used during September
• File Form 941 for the third quarter
• Deposit FUTA owed through sep if more than $500 

The Small Business Owner in One Infographic

A great overview of what the small business owner deals with every day! They are pulled in a million different directions on a daily basis - putting out fires, daily operations, employee management, customer service, overworked and not enough time in the day!  According to this infographic from Small Business Trends, 39% of owners find paperwork to be the biggest time waster.  However, it's a necessary evil that no one escapes from! Make it easier on yourself and hire an accounting firm that has your back!

National Payroll Week Offer for Small Business

We are continuing to expand our services even broader to be THE full-service small business accounting firm preferred by RVA!  Payroll is a must with most small businesses and also one of the biggest hassles.  A time-consuming and often costly task that won't go away week after week.  Which is why, in honor of National Payroll Week (September 4-8), we will be offering a special promotion to new Payroll clients and those that refer them to us!

New Clients:

• If you sign up before September 30th your one-time setup fee of $150 will be waived!

Referrals:

• If you refer a small business to us for Payroll Services and they sign up by September 30th, we will send you a $50 rebate check!

We work with our clients to maintain a payroll system that gets our clients as close to a “push button” payroll as possible.

Our clients submit their employee hours, change in pay or new hires in a variety of ways and combinations.  We’re set up to work with them all: e-mail, fax, phone, mail, online entry, and even by stopping by our Richmond office.

Employers have online access to a variety of reports and activities.  Employees have online access to their individual pay stubs and W-2’s.  Everyone can pick up the phone and get a prompt and professional response to any payroll related question that arises.  Here are many of the commonly used features that we offer:    

• We can receive and distribute information via an online portal, e-mail, phone, fax, or in person at our office
• Pay employees with paper checks or direct deposit
• Automated filing of all quarterly and annual reports
• Automated payment via bank draft for tax remittance
• Both you and your employees have access to custom online dashboards
• We handle all types of employee deductions including pre/after tax health insurance, employee advance repayments, garnishments
• Tip reporting
• Compliance with tip-to-minimum

Basic Fees and Pricing:

$150       Setup Fee

$125       Monthly Payroll

$155       Semi-Monthly/Bi-Weekly Payroll

$195       Weekly Payroll

$3           Per employee, per month fee for total monthly employees over 10

$50         Annual W-2 base fee

$7           W-2 fee per employee 

10 Questions to Ask Your Accountant

A few of the questions from this article are about how the client can accommodate the accountant. At Accounting Works, we more often than not work the other way around.  Small businesses are so important to us, (in fact, we are a small business ourselves) that we know there is not one template that fits all of our clients' needs.  Working with clients on their current state of affairs as well as reaching toward future business goals is as important to us as it is to you!

10 Questions to Ask When Working With an Accountant

By Kim Lance Shandrow
Entrepreneur.com

Solely relying on free or inexpensive online small-business accounting tools instead of investing the services of a trained professional accountant can be a costly mistake that entrepreneurs make all too often. Don’t be one of them.

Springing for a licensed accountant can be worth every extra penny you spend, says ff Venture Capital chief financial officer Alex Katz. A qualified, certified public accountant (CPA) can tip you off to potentially irreversible financial missteps and brand new tax savings opportunities that you might not know exist. And we doubt most barebones digital accounting solutions could bring red flags like these to your attention as effectively as an accountant.

When you do invest in the services of a reputable accountant, it’s important to know what to ask and when -- not only to be sure you’re getting your money’s worth, but also to ensure he or she helps you do what’s best for your business and your bottom line.

1. What’s the best way to contact you and how often should we be in touch?

This might seem like too simple a question, but clear, effective and frequent communication is the key to a healthy, beneficial relationship with your accountant. Establish early on how often you’ll connect, either in person, on the phone or online (via a video chat app like Skype, Google Hangouts or Facetime). Decide together if you’ll meet weekly, monthly or bimonthly.

2. How can you help me prepare for (and survive) tax season?

Untangling the time-sucking tedium of tax prep is often the number-one reason small businesses hire an accountant in the first place. You’ll want to ask yours which tax credits and deductions you should claim. Also ask him or her if there are any new tax laws you should take advantage of to maximize write-offs.

“Tax opportunities, such as the R&D credit, accelerated depreciation or panoply of state and local tax opportunities, including tax forgiveness and outright grants or refundable credits, can even be applied for as part of the tax return process,” Katz says.

He suggests that you get answers to all of your tax questions long before the April 15 filing deadline. To avoid the year-end rush, get your accountant involved in helping you gather all of the necessary accounting documents and data all throughout year.

3. What are some considerations I should consult with you about on an ongoing basis?

A skilled accountant should get to know you and your business well enough to regularly keep you aware of -- and swiftly and appropriately reacting to -- an array of factors that could effect your bottom line, for better or for worse.

Your accountant should be well-versed in several disciplines, “including but not limited to GAAP [generally accepted accounting principles], corporate and individual tax, retirement planning and financial planning," Katz says.

He or she should also be open to assisting you in weighing the financial ramifications of certain decisions, like whether or not to hire an independent contractor or a full-time employee, buy or rent an office space, or rent or lease a company car and much more.

Your accountant should also work collaboratively with you in a way that makes it easy for you to consider and understand which actions you need to take now and in the future, ideally without the usual confusing accounting jargon. “If an entrepreneur in unable to develop that type of relationship with her accountant, it may be time to look for a new one,” Katz warns.

4. How can you help me grow my business?

A qualified accountant absolutely can help small-business owners expand over time, that is if have the right groundwork in place with you, Katz says.

To grow, you must start with a financial model that is “honest and built on a granular basis from the ground up.” Remember to update your plan on a monthly basis (or ask your accountant to) with actual results. Doing so can help you hone in on opportunities for growth in your market.

5. How can you help me clamp down on my cash flow?

Properly projecting your business’s cash flow is as essential as creating an effective mission statement and living up to it. Tedious, detailed flow projections aren’t easy to wrangle, but that’s what you have an accountant for.

Your accountant should be able to help you develop an organized, effective cash flow model that allows you to adjust your operations in ways that help you survive shortfalls, as well as improve receivables and manage payables.

6. What is my break-even point? 

Your account should be able to analyze a number of metrics to calculate whether your business is making a profit or a loss. Knowing your break-even point is crucial to determining your business’s pricing structure and profitability. Once your accountant helps you identify yours, you should have a strong estimate of how many products or hours of service you have to sell to cover your costs.

7. Can you assess the overall value of my business?

Your accountant should be up to the task of estimating your company’s fair market value in excess of your tangible assets. He or she should start by examining your financial plan and then execute a discounted cash flow (DCF) analysis, a common but effective valuation method.

Another way your accountant can help nail down your business’s value is by deeply understanding what you do and the industry in which you operate, Katz says. “In so doing, an accountant can help the entrepreneur understand which aspects of the comparable companies drive their value, and can work with the entrepreneur to steer the company toward maximizing those aspects of their business.”

8. Can you help me review and negotiate business contracts before I sign them? 

This is a common question for accountants, one that’s probably better to ask your attorney.

“An accountant should not practice law without a license,” Katz says. “They can work collaboratively with your attorney to add color and tax and commercial issues about which the attorney may not be experienced.”

9. What are some special considerations for my particular industry?

Businesses in different industries come with their own unique accounting issues. Your accountant should be knowledgeable about the various ones that specifically apply to yours.

For instance, if you own a startup that builds wearable tech, your CPA should be well-versed at identifying tax opportunities specific to the emerging technology industry, like potential R&D, facilities and training tax credits, as well as applicable manufacturing and sales tax exemptions, etc.

10. What are some common mistakes that I should avoid when working with you?

Not being 100 percent honest with your accountant is the worst mistake you could make, Katz says. “The truth will come out, either in the planning stage or in front of the IRS auditor.”

Failing to follow the advice of your accountant is another common mistake Katz sees. The whole point of hiring an accountant is for their expert advice. Thoughtfully consider it, then use it to make reasoned, balanced judgments.


Click here for the original article.

Tax Extension Deadline!

If you filed for an extension, Monday, October 17th is the deadline to file your Individual Tax Return (1040, 1040A, or 1040EZ) for 2015!  

October 17th is also the date for Electing Large Partnerships that have filed for an extension (Form 1065-B).

Think Ahead:

December 15th is the deadline for Corporations to make 2016 estimated payments.

For a list of all tax deadlines by quarter click here.

We are Richmond's One-Stop Shop!

If you're a small business owner, self-employed, a freelancer or just an individual who needs help - Accounting Works provides customized solutions for your individual needs!  We are Richmond's one-stop shop for everything accounting - even payroll services!  Let us know what we can do for you!

Streamline Your Invoicing Process

From the founder of the popular online payments company, Due, comes these 6 tips to streamline invoicing for your business.  A big portion of invoicing has to do with consistency in billing, clarity on your invoices, and making your system paperless can help a lot as well!

6 Ways to Simplify Your Invoicing Process
By: John Rampton

How many times have you forgotten to send an invoice? How about having an invoice getting lost? Are you getting overwhelmed with this additional accounting task?

If you said ‘yes’ to any of those questions then it’s time for you to simplify your invoicing process. Not only will it guarantee that you’ll get paid on-time, it will also alleviate all of that additional stress that small businesses always dream accomplishing.

Sound too good to be true?

It’s not by using the following six techniques.

1. Create an Agreement

As a business owner you should already know how important agreements are. Without them, you could be greatly increasing your chances of getting stiffed. For example, if you were a contractor, you wouldn't agree to reinventing an entire office building without a contract in place prior to work. But, let’s say that you did and the job is finished. The problem? The person who hired has skipped town and is nowhere to be found. Without an agreement, there’s else you can do.

No matter what industry you’re in, you and the clients should be both agree on terms like;

• Your hourly/project fees or how much the job is going to cost.
• The scope of the project.
• How long the job will take.
• What types of payments you accept.
• The deposit amount.
• How long the client has to pay after the invoice has been sent.
• The penalties or interest that incur if the invoice hasn’t been paid.

Having an agreement not only protects you and the client, it also speeds up the payment process. In fact, those with invoice terms are 1.5x more likely to get paid on time than those without.

When the clients has this information, they’re less likely to ask any further questions when they receive the invoice. It may take a little work in the beginning, but it saves you a lot of time and financial headaches when you and the clients are going back and forth.

2. Easy-to-Understand Invoices

Another delay when it comes to invoicing is when the client has questions regarding what they’re being charged because the invoice is too vague or confusing.

That’s why you should keep your invoices simple, yet detailed.

Use a clean design and layout that is easy-to-read and contains information like;

• Your contact information.
• Invoice number - this a touch of professionalism, it will also make it easier for both you and the client track during tax time.
• Itemized description of your work - instead of “Wrote 10 Articles,” list each article title, when it was written, and how much each piece cost.
• Final cost.
• The due date.

Again, this takes a little extra work on your end, but it makes sure that the client doesn’t have any questions to ask when they review the bill.

3. Be Consistent When Sending Out Invoices

In a perfect world you would send out an invoice immediately following the completion of a project. However, that’s not always the case.

For example, you client may only do their bookkeeping one the first of each month, so it’s pointless to invoice them weekly. In other situations, you may not have the time to invoice daily - plus that makes it a mess when tracking which invoices have been paid and the ones that haven’t.

Instead, set aside a specific day and time to invoice your clients. It could be every Friday morning, every other week, or the first of each month. Whatever works best for you and your clients. This makes managing your invoices a whole lot easier and keeps the cash flowing back into your business.

Just remember though, the longer you want to invoice, the longer it takes for you to get paid. So try to invoice as frequently as possible.

4. Replace Paper-Based Systems

If you’re still using a paper-based system you’re doing yourself a huge disservice. These relics of the invoicing-world are frustrating, time-consuming, and can be easily misplaced. That’s why you need to make the move to a cloud-based invoicing system.

With online invoicing tools, you can send professional looking emails to your clients electronically. That means that they’ll pay you faster since you no longer have to use snail mail to send invoices and receive a check.

Speaking of payments, cloud-based tools allow you to accept multiple ways of getting paid, such as via credit card, direct deposit to your bank account, or third party payment gateway like PayPal.

Here’s some other awesome features that come with online invoicing software;

• You can create estimates and quotes and then convert them into an actual invoice.
• Set-up recurring or automated payments for recurring clients.
• Knowing when the invoice has been paid - or even viewed in some cases.
• Send automated reminders when an invoice is past.
• Customize invoices by adding your logo, brand’s colors, payment terms, and personalized messages.

These tools can also be used to track your income and expenses so that you can create an accurate budget and files your taxes painlessly.

In short, cloud-based invoicing software handles all of your invoicing needs in one convenient dashboard.

5. Outsource

I understand that money can get tight when running a small business. But, we live in an interconnected world where you no longer have to rely on the local town accountant to handle all of your accounting needs.

There are now freelance accountants who can manage your books - like creating, sending, and following-up on all of your invoices. While there are great sites to find these type of freelancers, try going the word-of-mouth route first. Maybe a friend, family member, or fellow business owner can refer you to someone who can take over your books. Remember, they’re having access to important financial information, so you want to make sure that you can trust them 100%.

6. Limit the Amount of People Managing the Account

I know. I just recommend that you consider outsourcing your invoicing. The thing is, that’s still limited to just two people - you and the person you hired. By limiting the amount of people who have access to your invoices prevents any accounting issues like sending duplicates of the invoice, leaving out certain items on the invoice, or human error like not properly calculating the final amount due or taxes.

With less hands involved, the less likely you’ll run into any severe invoicing mistakes. Still need help? Here is a complete invoicing guide I put together with every step you need detailed out in a 6000 word guide!

To view the original article, click here.

We Are Moving!

Accounting Works Solutions is moving this week to a new address!  In the Westhampton area of RVA, near Grove & Libbie Avenues, our offices will be located at

     122 Granite Ave
     Richmond, VA 23226

We will be closed this week due to the move besides payroll services and resume normal hours next week!

Mon - Thurs: 9:00 am - 5:00 pm
Fri: Appointment Only

Please email us with any questions regarding the move!

How to Maximize Your Refund!

From Fox Business, comes great advice on how to maximize your return! That is - if you haven't already spent it somewhere else...!

5 Simple Steps to Triple The Value of Your Tax Refund
By: Chuck Saletta

According to the IRS, the average refund taxpayers received during the 2016 filing season was $2,732. That's a substantial chunk of change, but what if I told you that you could take that money and potentially triple its value for you by the end of this year?


Indeed, you can turn that average refund into over $8,000 toward your retirement by the end of this year, with absolutely no impact to your lifestyle. All you need to do is follow these five simple steps.

Step 1: Contribute your refund check to your IRA
For 2016, if you or your spouse are working, you can potentially contribute up to $5,500 each to either a Roth IRA or a Traditional IRA. If you're age 50 or up, that potential contribution increases to $6,500.

• Your taxable compensation for the year, if your compensation was less than this dollar limit.

A refund check of $2,732 fits easily within those limits, which makes it a straightforward way to turn your tax refund into money for your retirement.

Step 2: Increase your contributions to your traditional 401(k) or equivalent plan at work
Your tax refund isn't a gift from the Government. It's the return to you of an interest-free loan you handed Uncle Sam during the year by over-withholding your taxes. Take that money back and put it to productive use for yourself. You can contribute pre-tax money to your traditional 401(k) and get not only your money working for you but also money Uncle Sam would have otherwise taxed from you.

To fully make use of your refund check, increase your 401(k) contributions by enough to make up for both the refund itself and the tax you won't be paying on the contributed income. The basic math is Refund / (1-marginal tax bracket). If you're in the 25% tax bracket and got that typical refund, that would turn into $2,732 / (1-0.25) = $3,642.67.

Step 3: Adjust your withholding at work to get it closer to break even
In step 2, you invested the money that you had over paid Uncle Sam, but in doing so, you did decrease your take home paycheck. Key to making this plan neutral to your everyday lifestyle is to decrease the amount Uncle Sam withholds every paycheck. Using IRS Form W-4 or your employer's substitute, you can adjust your withholdings to make it so you won't be making another large interest free loan to Uncle Sam this year.

When you're making this adjustment, your objective should be to get close to break even when it comes time to filing your taxes next year. If you reduce your withholdings too much, you could have to pay underpayment penalties on top of any taxes you owe. The key is to be within one of the IRS' "Safe Harbor" limits. For 2016, the key Safe Harbor limits are:

• If you owe less than $1,000 in taxes for 2016 when it comes time to file in 2017
• You've paid at least 90% of what you owe for 2016 (66 and 2/3% for farmers and fishermen)
• You've withheld or paid via timely estimated tax payments at least 100% of what you owed for 2015 (110% if your income in 2015 was above $150,000 or if it's above $75,000 and your filing status is "married filing separately")

Step 4: Thank your employer for its 401(k) match
Many employers offer a match to encourage employees to contribute money toward their own retirement. Matches vary by company, but a common practice is a $0.50 match for every $1.00 the employee contributes, up to some percentage of salary. On that $3,642.67 contribution you made in step 2, a 50% match would be an additional $1,821.33, contributed into your retirement account, on your behalf.

Step 5: Count your cash
Your $2,732 IRA contribution from your refund check plus your $3,642.67 contribution to your 401(k) plus your employer's match of $1,821.33 brings your total to $8,196. That's triple your original refund amount, now working on your behalf to help fund your retirement.

Perhaps best of all, you just figured out how to save that $8,196 with no impact to your everyday lifestyle. Every penny of that money came straight from your tax refund this year, from the money that would otherwise have been a tax refund next year, and/or from your employer's matching program.

How often can you come up with $8,000 that easily?
As fun as it might be to hold that $2,732 refund check, wouldn't it be even more fun to see it turn into more than $8,000 this year? On top of that, once you've taken these five steps, that $8,196 will be in your retirement accounts, where it can grow tax-deferred on your behalf for the rest of your career.

That's an amazing opportunity available to you simply by choosing to no longer offer Uncle Sam an interest free loan, instead putting that very same stack of your own money to work for you. So get started today, and turn that tax refund into the foundation for your financial future.


To see the original article, click here.

The Richmond Wildlife Center Needs Your Help!

This is a cause that's close to my heart and they need your help to keep going. Your contribution is completely tax deductible!

The Richmond Wildlife Center is the first and only professional wildlife medical center in the Greater Richmond region providing veterinary and rehabilitative care to sick, injured and orphaned wildlife. We are the only professional veterinary facility in the area permitted to intake, treat and rehabilitate sick, injured and orphaned wildlife beyond their veterinary care through the eventual release of the animal back to the wild. We are also the only facility and wildlife rehabilitators in our area permitted by law to be in possession of,  permitted to transport or treat Bald Eagles, Golden Eagles and other threatened and endangered species.

Don't Forget Your 1095-A

There are three forms you should have received in the mail this year and those are forms 1095-A, B, and C.  These forms come from the Marketplace (A), other insurers (B), or your employer (C), and their official purpose is to be your proof of qualifying health coverage.

1095-A
You should have received this document already, but if you haven't there are still ways to get it or file without the form.  This is important to save and file with your return because it exempts you from having to make a "shared responsibility payment," or penalty under the Affordable Care Act.  However, if you have made more in 2015 than you had anticipated, you may end up owing back any Advanced Premium Tax Credits you've received throughout the year.

1095-B & 1095-C
This means you've obtained insurance through your employer or private means.  The important thing is to save these documents along with your annual tax files.  If you've switched coverage, you will receive these forms for each of the plans that you've held.  If you haven't gotten your 1095-C yet, it may still be on its way.  In December, an extension was granted for these forms and may arrive past the March 31 deadline.

Those with a 1095-A don't be caught off guard this year with a bigger tax liability than expected!  But also, congratulations on making more than you anticipated.

Self-Employment: Time is Money

     What do they say about knowledge, time and money? Time is money, power is knowledge.  This is a guiding principle for many of the small business owners I know and work for.  As such a hands-on entity and resource for your own growing business, you know the pressure of time and often can’t find enough of it in a day.  Which is why when it comes to tax time, many of you go into a frenzy.  Why?  Because you feel powerless because you don’t know what you should do or should’ve done to prepare for the inevitable April 15 deadline and you know you’ll lose money because you don’t have the time to research all of the credits and exemptions your business qualifies for.  

     Saving you thousands of dollars from the tax man is what I do for a living, which means your business has the best growth it possibly can.  By keeping you organized, I know the ins and outs of what you can qualify for, as well as advise you on the best times to make certain investments back into your company.  What’s the best part?  My fee can be a write-off for you.  I save you money by saving you time and I give you the power to navigate the tricky tax waters through my knowledge of all things tax-related. 

 To use industry lingo—  the bottom-line is, if you’re a small business owner, finding an accountant is one of the smartest business moves you can make this year!