From Quickbooks comes an incredibly helpful guide to your daily, weekly, monthly and annual accounting tasks to keep your small business running smoothly!
Tuesday, July 26, 2016
Wednesday, July 20, 2016
Move Update for Our Clients
We’ve moved!
If you haven’t heard by now, we made a big move last week! It has been an exhausting process but we believe this new location will better serve our customers!
However, this move has not been without some minor issues. We’re still waiting for our internet to be fully operational in the office so in the meantime we have maintained our servers offsite. As a byproduct of this particular issue, we experienced some email interruption last week, this has been corrected and we don’t expect this issue to arise again. If you have emailed us within the last week or so and have not gotten a response from us - don’t be alarmed! We weren’t ignoring you, we just may not have gotten it. We encourage you to email us again so we can promptly get back to you.
At this time, we have limited availability for appointments and expect to be fully functional on Tuesday, June 26th. If you are one of our payroll customers, don’t worry, payroll services have not been affected by our move.
To all our other customers, we appreciate your patience in this matter and please, if you have a time sensitive issue that needs to be resolved right away, don’t hesitate in calling us!
We will keep you updated throughout our transition to our new location so keep an eye out for any email updates that may come your way!
Thank you, we appreciate your continued business.
- Stephen Fishel
You can now find us at
122 Granite Ave
Richmond, VA 23226
Thursday, July 14, 2016
We are Richmond's One-Stop Shop!
Monday, July 11, 2016
Streamline Your Invoicing Process
From the founder of the popular online payments company, Due, comes these 6 tips to streamline invoicing for your business. A big portion of invoicing has to do with consistency in billing, clarity on your invoices, and making your system paperless can help a lot as well!
6 Ways to Simplify Your Invoicing Process
By: John Rampton
How many times have you forgotten to send an invoice? How about having an invoice getting lost? Are you getting overwhelmed with this additional accounting task?
If you said ‘yes’ to any of those questions then it’s time for you to simplify your invoicing process. Not only will it guarantee that you’ll get paid on-time, it will also alleviate all of that additional stress that small businesses always dream accomplishing.
Sound too good to be true?
It’s not by using the following six techniques.
1. Create an Agreement
As a business owner you should already know how important agreements are. Without them, you could be greatly increasing your chances of getting stiffed. For example, if you were a contractor, you wouldn't agree to reinventing an entire office building without a contract in place prior to work. But, let’s say that you did and the job is finished. The problem? The person who hired has skipped town and is nowhere to be found. Without an agreement, there’s else you can do.
No matter what industry you’re in, you and the clients should be both agree on terms like;
Having an agreement not only protects you and the client, it also speeds up the payment process. In fact, those with invoice terms are 1.5x more likely to get paid on time than those without.
When the clients has this information, they’re less likely to ask any further questions when they receive the invoice. It may take a little work in the beginning, but it saves you a lot of time and financial headaches when you and the clients are going back and forth.
2. Easy-to-Understand Invoices
Another delay when it comes to invoicing is when the client has questions regarding what they’re being charged because the invoice is too vague or confusing.
That’s why you should keep your invoices simple, yet detailed.
Use a clean design and layout that is easy-to-read and contains information like;
Again, this takes a little extra work on your end, but it makes sure that the client doesn’t have any questions to ask when they review the bill.
3. Be Consistent When Sending Out Invoices
In a perfect world you would send out an invoice immediately following the completion of a project. However, that’s not always the case.
For example, you client may only do their bookkeeping one the first of each month, so it’s pointless to invoice them weekly. In other situations, you may not have the time to invoice daily - plus that makes it a mess when tracking which invoices have been paid and the ones that haven’t.
Instead, set aside a specific day and time to invoice your clients. It could be every Friday morning, every other week, or the first of each month. Whatever works best for you and your clients. This makes managing your invoices a whole lot easier and keeps the cash flowing back into your business.
Just remember though, the longer you want to invoice, the longer it takes for you to get paid. So try to invoice as frequently as possible.
4. Replace Paper-Based Systems
If you’re still using a paper-based system you’re doing yourself a huge disservice. These relics of the invoicing-world are frustrating, time-consuming, and can be easily misplaced. That’s why you need to make the move to a cloud-based invoicing system.
With online invoicing tools, you can send professional looking emails to your clients electronically. That means that they’ll pay you faster since you no longer have to use snail mail to send invoices and receive a check.
Speaking of payments, cloud-based tools allow you to accept multiple ways of getting paid, such as via credit card, direct deposit to your bank account, or third party payment gateway like PayPal.
Here’s some other awesome features that come with online invoicing software;
These tools can also be used to track your income and expenses so that you can create an accurate budget and files your taxes painlessly.
In short, cloud-based invoicing software handles all of your invoicing needs in one convenient dashboard.
5. Outsource
I understand that money can get tight when running a small business. But, we live in an interconnected world where you no longer have to rely on the local town accountant to handle all of your accounting needs.
There are now freelance accountants who can manage your books - like creating, sending, and following-up on all of your invoices. While there are great sites to find these type of freelancers, try going the word-of-mouth route first. Maybe a friend, family member, or fellow business owner can refer you to someone who can take over your books. Remember, they’re having access to important financial information, so you want to make sure that you can trust them 100%.
6. Limit the Amount of People Managing the Account
I know. I just recommend that you consider outsourcing your invoicing. The thing is, that’s still limited to just two people - you and the person you hired. By limiting the amount of people who have access to your invoices prevents any accounting issues like sending duplicates of the invoice, leaving out certain items on the invoice, or human error like not properly calculating the final amount due or taxes.
With less hands involved, the less likely you’ll run into any severe invoicing mistakes. Still need help? Here is a complete invoicing guide I put together with every step you need detailed out in a 6000 word guide!
To view the original article, click here.
6 Ways to Simplify Your Invoicing Process
By: John Rampton
How many times have you forgotten to send an invoice? How about having an invoice getting lost? Are you getting overwhelmed with this additional accounting task?
If you said ‘yes’ to any of those questions then it’s time for you to simplify your invoicing process. Not only will it guarantee that you’ll get paid on-time, it will also alleviate all of that additional stress that small businesses always dream accomplishing.
Sound too good to be true?
It’s not by using the following six techniques.
1. Create an Agreement
As a business owner you should already know how important agreements are. Without them, you could be greatly increasing your chances of getting stiffed. For example, if you were a contractor, you wouldn't agree to reinventing an entire office building without a contract in place prior to work. But, let’s say that you did and the job is finished. The problem? The person who hired has skipped town and is nowhere to be found. Without an agreement, there’s else you can do.
No matter what industry you’re in, you and the clients should be both agree on terms like;
- Your hourly/project fees or how much the job is going to cost.
- The scope of the project.
- How long the job will take.
- What types of payments you accept.
- The deposit amount.
- How long the client has to pay after the invoice has been sent.
- The penalties or interest that incur if the invoice hasn’t been paid.
Having an agreement not only protects you and the client, it also speeds up the payment process. In fact, those with invoice terms are 1.5x more likely to get paid on time than those without.
When the clients has this information, they’re less likely to ask any further questions when they receive the invoice. It may take a little work in the beginning, but it saves you a lot of time and financial headaches when you and the clients are going back and forth.
2. Easy-to-Understand Invoices
Another delay when it comes to invoicing is when the client has questions regarding what they’re being charged because the invoice is too vague or confusing.
That’s why you should keep your invoices simple, yet detailed.
Use a clean design and layout that is easy-to-read and contains information like;
- Your contact information.
- Invoice number - this a touch of professionalism, it will also make it easier for both you and the client track during tax time.
- Itemized description of your work - instead of “Wrote 10 Articles,” list each article title, when it was written, and how much each piece cost.
- Final cost.
- The due date.
Again, this takes a little extra work on your end, but it makes sure that the client doesn’t have any questions to ask when they review the bill.
3. Be Consistent When Sending Out Invoices
In a perfect world you would send out an invoice immediately following the completion of a project. However, that’s not always the case.
For example, you client may only do their bookkeeping one the first of each month, so it’s pointless to invoice them weekly. In other situations, you may not have the time to invoice daily - plus that makes it a mess when tracking which invoices have been paid and the ones that haven’t.
Instead, set aside a specific day and time to invoice your clients. It could be every Friday morning, every other week, or the first of each month. Whatever works best for you and your clients. This makes managing your invoices a whole lot easier and keeps the cash flowing back into your business.
Just remember though, the longer you want to invoice, the longer it takes for you to get paid. So try to invoice as frequently as possible.
4. Replace Paper-Based Systems
If you’re still using a paper-based system you’re doing yourself a huge disservice. These relics of the invoicing-world are frustrating, time-consuming, and can be easily misplaced. That’s why you need to make the move to a cloud-based invoicing system.
With online invoicing tools, you can send professional looking emails to your clients electronically. That means that they’ll pay you faster since you no longer have to use snail mail to send invoices and receive a check.
Speaking of payments, cloud-based tools allow you to accept multiple ways of getting paid, such as via credit card, direct deposit to your bank account, or third party payment gateway like PayPal.
Here’s some other awesome features that come with online invoicing software;
- You can create estimates and quotes and then convert them into an actual invoice.
- Set-up recurring or automated payments for recurring clients.
- Knowing when the invoice has been paid - or even viewed in some cases.
- Send automated reminders when an invoice is past.
- Customize invoices by adding your logo, brand’s colors, payment terms, and personalized messages.
These tools can also be used to track your income and expenses so that you can create an accurate budget and files your taxes painlessly.
In short, cloud-based invoicing software handles all of your invoicing needs in one convenient dashboard.
5. Outsource
I understand that money can get tight when running a small business. But, we live in an interconnected world where you no longer have to rely on the local town accountant to handle all of your accounting needs.
There are now freelance accountants who can manage your books - like creating, sending, and following-up on all of your invoices. While there are great sites to find these type of freelancers, try going the word-of-mouth route first. Maybe a friend, family member, or fellow business owner can refer you to someone who can take over your books. Remember, they’re having access to important financial information, so you want to make sure that you can trust them 100%.
6. Limit the Amount of People Managing the Account
I know. I just recommend that you consider outsourcing your invoicing. The thing is, that’s still limited to just two people - you and the person you hired. By limiting the amount of people who have access to your invoices prevents any accounting issues like sending duplicates of the invoice, leaving out certain items on the invoice, or human error like not properly calculating the final amount due or taxes.
With less hands involved, the less likely you’ll run into any severe invoicing mistakes. Still need help? Here is a complete invoicing guide I put together with every step you need detailed out in a 6000 word guide!
To view the original article, click here.
Tuesday, July 5, 2016
3 Simple Reasons to Move to Online Invoicing
Lots of small business owners like a paper trail. It is physical "security" of your payments received, your expenditures among other things. But, in reality, what you end up with is a desk full of papers with no apparent order by the end of the month and a lot of manual data input that you don't have time for. Making the move to online invoicing can save you lots of time and actually enhance organization. Many platforms offer printable or emailable receipts and not only cut your time in half but get you paid faster!
3 Ways Online Invoicing Will Help Your Business
By: John Rampton
Everyone likes getting paid, that is one thing we can all agree on in the business world. Keeping track of payments and invoices can be a nightmare but staying on top of these things are key to your keeping your business alive.
Getting set up with an online invoicing platform that's sole purpose is to make these things easier is a great way for your business to stay on top of its finances.
Here are 3 reasons why Online Invoicing will help your business:
1. Save Time
Sending out manual invoices is a not only a pain but it really is a thing of the past. Don’t waste your valuable time trying to get paid. Invoicing templates are a great way to speed up the task of creating invoices. Many businesses have clients that they invoice regularly and the ability to automatically send those on a recurring basis is a huge luxury. Getting paid should be easy and fast not a headache.
2. Know who pays and more importantly who doesn’t
The whole reason you invoice in the first place is to get paid, so there is no reason you should be unaware of unpaid or overdue invoices. With platforms like due you can always stay on top of the status of your invoices. Being able to send reminders which give your client a notification can help for situations where you have to ask a deadbeat client for money. Nobody likes hearing “the checks in the mail” type of excuses and you want to ensure you are getting paid on time.
3. Get Paid More Often
Your brand is very important even when it comes to the invoicing space. You are 3x more likely to get paid if you add a company logo to your invoice. With the ability to add your logo easily, set due dates, and add specific notes you are increasing your chances of getting paid. You don’t need to be a be a design major to make a nice looking complete invoice. The more professional your invoices look the better chance you have of getting paid, and that's a fact.
Invoicing isn’t about having large stacks of unorganized papers on your desk, it's about getting payments into your client's hands. There is no excuse to be spending excess time to be less organized and less efficient. These are just three of the many reasons online invoicing will help your business.
To view the original article, click here.
3 Ways Online Invoicing Will Help Your Business
By: John Rampton
Everyone likes getting paid, that is one thing we can all agree on in the business world. Keeping track of payments and invoices can be a nightmare but staying on top of these things are key to your keeping your business alive.
Getting set up with an online invoicing platform that's sole purpose is to make these things easier is a great way for your business to stay on top of its finances.
Here are 3 reasons why Online Invoicing will help your business:
1. Save Time
Sending out manual invoices is a not only a pain but it really is a thing of the past. Don’t waste your valuable time trying to get paid. Invoicing templates are a great way to speed up the task of creating invoices. Many businesses have clients that they invoice regularly and the ability to automatically send those on a recurring basis is a huge luxury. Getting paid should be easy and fast not a headache.
2. Know who pays and more importantly who doesn’t
The whole reason you invoice in the first place is to get paid, so there is no reason you should be unaware of unpaid or overdue invoices. With platforms like due you can always stay on top of the status of your invoices. Being able to send reminders which give your client a notification can help for situations where you have to ask a deadbeat client for money. Nobody likes hearing “the checks in the mail” type of excuses and you want to ensure you are getting paid on time.
3. Get Paid More Often
Your brand is very important even when it comes to the invoicing space. You are 3x more likely to get paid if you add a company logo to your invoice. With the ability to add your logo easily, set due dates, and add specific notes you are increasing your chances of getting paid. You don’t need to be a be a design major to make a nice looking complete invoice. The more professional your invoices look the better chance you have of getting paid, and that's a fact.
Invoicing isn’t about having large stacks of unorganized papers on your desk, it's about getting payments into your client's hands. There is no excuse to be spending excess time to be less organized and less efficient. These are just three of the many reasons online invoicing will help your business.
To view the original article, click here.
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