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Tuesday, August 11, 2015

"Mental Accounting"


While this article has good advice for individuals, it is also food for thought for the small business owner.  Do you frivolously spend unexpected income, even if it's "for your business?"  Just because you have extra cash, doesn't mean that it has amnesty from your budget.  You'll be kicking yourself if you haven't saved enough for taxes, if your costs go up, or you don't have enough in your emergency fund.  Being aware of how you categorize your income is half the battle.


Behavioral Finance: Mental Accounting

The essence of successful financial planning is using your money to meet your life’s goals. In the process, one dollar is as good as another, but curiously our minds do not perceive it that way. We tend to fall prey to the fallacy that behavioral finance calls mental accounting, commonly known as the “two-pocket” theory of money. We treat money differently depending on its source.
It is as though we put earned income in one mental pocket and money we did not expect in another. Studies show we are much more willing to spend money impulsively out of this second pocket.
Our supposedly rational mind objects to mixing the money from the two different pockets. But our minds are tricking us because dollars are completely interchangeable.
To clarify, we are not talking about budgeting. Earmarking dollars for vacation, big-ticket purchases, house payments, college savings and toward retirement is clearly positive and very much encouraged. This type of positive mental accounting aligns perfectly with meeting your financial goals.
But the type of mental accounting that gets us in trouble is what happens when the way we acquired a dollar causes us to ignore our careful planning and spend it differently.
Imagine a university graduate student who budgets enough for rent and food and hopes to save $500 every month, but her take-home pay is only $1,500. Then she sells her textbooks at the end of the semester and finds herself with an extra $250. Rather than putting the additional $250 toward savings, she indulges in luxury items until she’s sure she has spent all the money.
Put yourself in this student’s situation. In your mind, it is as though you have $1,500 in one pocket where you put serious earned money and stick to your budget. In the other pocket, you put the $250, which you now regard as play money, and rationalize that you should only use it to make frivolous purchases.
Most of us find this tendency so strong and irresistible, we would all do well to find ways to forestall the impulsive spending that slows progress toward achieving our financial goals. Allocating your money to meet your needs and desires is an important step in the financial planning process. But first you must gather all the money available in a single pool and allocate it according to your family’s priorities. The source of the money shouldn’t matter. When it does, we cause ourselves unneeded harm.
Studies show that gamblers rarely leave the casino as winners. The reason is not simply because the house has an edge on every game. Mental accounting is also the problem. Gamblers consider their winnings as house money and reason that they can keep on gambling for free. So most gamblers only stop playing when they are losing.
Research has also revealed that when people receive money unexpectedly, they make impulse purchases, typically quite soon afterward. If the amount is significant, perhaps more than $10,000, they may spend 40% to 50% of their windfall. If the amount is small, such as $1,000, they may actually spend two and a half times more than they received.
This propensity is the hope behind the recent stimulus checks Americans received from the government. The rebate was designed to be a relatively small amount, $1,800 for a family of four. Even when people say they plan to use the rebate to pay down debt, they are already engaging in mental accounting, thinking of the money differently simply because of the source.
In polls, Americans claim they will spend only 18% to 40% of the rebate. But if we tracked their actual spending, mental accounting would have badly misled them.
Perhaps they will pay off some of their debt or put money into their 401(k). But most Americans will jump at the chance that they have some extra money to justify a purchase they would not otherwise have made. And they will probably do it more than once.
In fact, studies suggest that average consumers will spend an astonishing additional $4,500 in relatively small purchases simply because they received a $1,800 check: extra money on eating out, electronic toys, and large appliances. Children may be given their $300 as though it somehow belongs to them, and husbands and wives may rationalize using the money as an excuse to make that purchase their partner considers unnecessary. Past research supports the prediction that consumers will spend 250% of their rebate check without even realizing it.
Even the most rational of us who receive money this way spend more as a result. The psychology behind this thinking is so strong, we can safely assume we are all influenced by it.
Thus found money, the green stuff we do not earn or save, is easily spent, wasted, and risked. Most lottery winners are broke or worse within five years of their win. Unfortunately, winning encourages the worst tendencies of those with the temperament to play the lottery in the first place.
Although mental accounting is described as the two-pocket theory of money, I propose adding a third pocket. Earned income is linked to planned purchases in one pocket. Some money is gained unexpectedly and too often provokes impulse spending in the second. But in the third pocket, we could put automatic income, that is, money gained from investment interest, dividends and appreciation. Mental accounting often leaves this third pocket in an investment account to compound and appreciate, helping us reach our long-term goals.
You can’t spend apart from increasing your lifestyle. And when you increase your lifestyle, you increase by large multiples what you will need in retirement to support that lifestyle. Here’s a sobering fact: Every time you increase your spending by $1, you need $23 more in your investments when you retire.
If you get and spend an extra $1,000, you will need $23,000 more in retirement to support your increased lifestyle. You can spend your way into financial troubles, but you can never make your troubles worse by saving.
Another error of mental accounting is to differentiate between income and appreciation. If one stock trades at $100 per share paying a $6 dividend, it’s equivalent to another stock that pays no dividend whose share price rises from $100 to $106 per share. Some people mistakenly think the dividend-paying stock is better during retirement and the appreciating stock is better when you are younger.
Now there is a small distinction: The dividend-paying stock forces you to pay the capital gains rate on the dividend paid, whereas the appreciating stock allows you to defer the capital appreciation until later. But the difference in tax treatments doesn’t matter once you are retired. And it’s much less relevant now that qualified dividends are taxed the same as capital gains. In retirement you can simply sell appreciated stock and pay the capital gains to generate cash for withdrawals.
The real difference between dividend-paying stocks and appreciating stocks is in the type of company. A company with little growth potential, such as a utility, pays its profits out to shareholders in dividends. A different company, perhaps a restaurant with ambitions to open branches across the country, uses its profits to expand. As it does so, it generates more profits from more locations, which drives the share price up. Both types of companies provide portfolio returns that you can spend in retirement.
If you struggle with self-control, only taking the dividends allows you to limit your withdrawals. But it may also cause you to adjust your asset allocation to maximize dividends, putting all of your net worth in one type of investment.
The biggest mistake occurs when people believe they need interest and dividends to generate cash in retirement. As a result they put too great a percentage of their portfolio into fixed-income bonds and do not invest enough in stocks that will keep up with inflation and provide appreciation for the end of their retirement.
The source of your money, whether from interest, yield (dividends) or capital appreciation should not matter.
Part of the emotional push toward using a two-pocket theory of money may stem either from an effort to be disciplined or a failure to do so. In general, people both want to enjoy the money now and also plan for the future. This dilemma between a short-term and long-term focus requires a measure of discipline and willpower that most people don’t have. So they fudge by feeling guilty about using hard-earned money frivolously but fall prey to using easily received money quite carelessly.
There is an upside, however. You can use mental accounting to your advantage by using that third pocket of money and automating as much of your savings as possible. People tend not to count money that is automatically deducted from their paycheck as money they can spend. Increasing the amount you have withdrawn in your 401(k) or 403(b) account is an easy way to use the third pocket to your advantage.
It is also just as painless to have money transferred regularly from your checking account into an investment account. This automatic savings puts money into a mental accounting third pocket from which it is very difficult to spend emotionally. Add to this account any money you receive unexpectedly, and you will be well on the way to securing a successful retirement.
To read the full article by David John Marotta, click here.

Thursday, August 6, 2015

Sales Tax Holiday August 7- 9


Recent legislation combined our 3 tax holidays into one big blowout weekend event!  That means qualifying items can be purchased all weekend long just in time for back to school shopping!  Not only can you get all the clothes, shoes and notebooks you need for the school year tax-free, you can also upgrade your home with qualifying Energy Star and WaterSense products.  

School Supplies, Clothing and Footwear:
  • School supplies— $20 or less per item
  • Clothing and footwear— $100 or less per item
Hurricane and Emergency Preparedness Items:
  • Portable generators— $1,000 or less per item
  • Gas powered chainsaws— $360 or less per item
  • Chainsaw accessories— $60 or less per item
  • Other specified hurricane preparedness items with a sales price of $60 or less per item.
Energy Star and WaterSense Items:
  • Qualified Energy Star items include dishwashers, clothes washers air conditioners, ceiling fans, light bulbuls, dehumidifiers and refrigerators
  • Qualifying WaterSense items include bathroom sink faucets, faucet accessories such as aerators and shower heads, toilets urinals and landscape irrigation controllers.


For more info on what is going to be tax-free this weekend, visit http://www.tax.virginia.gov/

Thursday, July 30, 2015

Hardywood Park Brewery's Tax Dispute Finally Being Settled


     After disputing their tax bill since 2012, Hardywood and the City of Richmond are finally coming to a settlement.  Hardywood is an enormously successful brewery that got slapped with an unexpected tax bill that kept them in litigation until now.  Had they been a smaller business, would they have been able to afford to dispute their tax liability for this long?  
     Tax laws are constantly changing.  In order to protect your small business, it’s vital to be prepared for tax season.  With the third quarter tax due dates approaching, take advantage of my free one hour Quickbooks consultation and make an appointment today!



To read more about Hardywood’s tax dispute, read here

Tuesday, July 28, 2015

Free QuickBooks Consultation


Are you a small business trying to tackle daily operations on top of all the bookkeeping?  Make sure you're on the right track when balancing the ledger by scheduling an appointment with me!  I'll give you a free hour-long Quickbooks consultation to ensure your business is running as efficiently and your finances are healthy.  

Thursday, July 23, 2015

Fourth Friday

     It’s not just First Fridays that’s a hot hangout anymore.  Fourth Friday is gaining popularity for art openings and the gay community, not necessarily in that order.  This Friday there is an art opening at Art Works gallery in Richmond’s South Side featuring an artist from Hampton, Virginia.


     If you still don’t know what you’re getting into this weekend, why not soak in some of Richmond’s great art culture and stop off for a cocktail at Fourth Friday, this month hosted by Graffiato’s.  They are providing an affordable specialty cocktail list and beer offerings just for us starting at 6:30.  Hope to see you there! 

Thursday, June 18, 2015

Cash Flow Forecasting 101



     As every small-business owner knows, cash flow is so vitally important to the increased success of their company.  It allows the business to operate from day to day, paying vendors and employees to keep your service running smoothly.  It is also the key to growth.  Making investments at certain milestones in the life of your company cannot be done without cash.  There are loads of excuses for not getting handle on your cash flow, from time complaints to the forecast always being ‘inaccurate.’  But it remains, that the time you spend understanding your cash flow could be the most valuable investment of all.
     There is usually some degree of predictability based on industry norms.  Manage your cash flow based on these norms along the lines of your business model and prior operating history.  Making a forecast will help you be a better manager of the risks in growing your business.  This is can be especially tough for small-business owners, as they tend to not have as much cash “elbow room" on any given day.  You need to be able to predict expenses for the next 12 months, spot red flags in advance and have enough to stay afloat in financial storms.
     There is no one single plan, but rather 3 scenarios to outline when creating your cash flow forecast.  There are the (1)Best-case, (2)worst-case and (3)expected scenarios.  Identify the key factors that effect your business and their dynamics.  Sales cycles, competitors and reliability of products and services are a few of these variables.  You want to be proactive about handling any obstacles along the way, rather than constantly doing damage control.  You should be able to come up with a number for how much money your company will need in the next year to continue along your business plan, including when bills are due and when customers are expected to pay.

     Having a forecast will also help you achieve investment goals.  If you have major upcoming expenditures to grow your business, having a forecast will help you determine the best time to expand.  Your three scenarios should reflect three different bottom-line numbers.  You may not reach the exact goals, but creating these guidelines helps you make better decisions by understanding what you can and cannot afford. 

Wednesday, June 10, 2015

Accounting Advice from Big Business


     It’s hard doing everything for your small business, especially making time to sit down and do the books. Larger companies have an advantage in this area.  They have the capital to hire financial experts that manage their financial efficiency.  Here are 7 practices to borrow from bigger companies to manage your own business’s finances. 

1. Renegotiate your payment terms.  30 days is no longer the universal standard.  Extend your payment terms to 60 or 90 days.  Try to settle these terms beforehand, avoid breaking payment agreements.  However, if cash flow is a major issue, communicate with your vendor that you’re extending payment terms unilaterally by 15 days and stay within those terms.  Most vendors will be accepting of this.

2. Get paid upfront.  Larger companies aren’t known for extending credit to customers. As a small business owner, you deal with people on a more personal level in the day to day.  Just remember that credit is a privilege and extending it is risky for most everyone these days.  Make sure you accept credit cards, electronic transfers or electronic checks so there are no excuses for not making a payment up front. 

3. Follow up on invoices.  Larger companies most always have a follow-up plan after sending an invoice.  A call or an email to confirm your invoice was received and when payment is to be expected.  If the payment doesn’t arrive when scheduled, make another reminder call.  If you’re not necessarily good with keeping track of accounts, account apps can help with reminders for you.  Most people want to pay their bills on time, sometimes they can just get lost in the shuffle of everyday business.  Follow-up action almost always increases cash flow.

4. Extend your cash flow by paying with a credit card.  Paying an invoice with your company credit card when it is due (about 30 to 90 day) will give you an additional 30 days of cash flow.  This only works if the credit card bill is paid monthly and not used as a long-term loan.

5. Bill on time.  At minimum keep a monthly billing schedule.  This will help keep your cash flowing.  Don’t wait until the end of the month to bill, either.

6.  Move to a different state.  All states are not equal when it comes to corporate taxes.  Lots of larger companies move to states where these are the lowest.  The highest tax burdens are found in Tennessee, Arizona and Louisiana.

7. Careful accounting tricks.  With the advice of an accountant, you can learn some tax strategies that large corporations use.  
     — Treat certain operating costs as investments.
     — Change the depreciation policy.
     — Sell equipment like computers or machines (fixed assets) and recognize the income as normal sales.

     — Recognize the income of a long-term contract in one lump sum rather than when it will actually be realized.